Name and Objects
SECTION 1. The name of the Club shall be the SCOTTISH TERRIER CLUB OF THE PIEDMONT.
SECTION 2. The objects of the Club shall be:
(a) to preserve and protect the Scottish Terrier breed through quality breeding, education, welfare, and supporting medical research
(b) to encourage sportsmanlike competition at dog shows, obedience trials and performance events;
(c) to conduct sanctioned matches, dog shows, obedience trials, tracking tests and any other events for which the Club is eligible under the Rules and Regulations of The American Kennel Club.
SECTION 3. The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
SECTION 4. The members of the Club shall adopt and may from time to time revise such bylaws as may be required to carry out these objects.
SECTION 1. Eligibility. There shall be two types of membership, Regular and Associate, open to all persons eighteen years of age and older who are in good standing with The American Kennel Club and who subscribe to the purposes of this Club.
(a) Regular Member: Regular membership shall be available to anyone eighteen years of age or older who subscribes to the purposes of this club.
(b) Associate Member: Associate membership shall be available to anyone eighteen years or older who lives a distance away that would prevent him or her from attending club meetings and who subscribes to the purposes of this club. Associate members may not vote or hold office.
(c) Honorary Member: Honorary membership may be given to an individual who has made significant contribution to the sport, breed, or club. Honorary members do not pay dues, vote or hold office, but receive club publications free of charge.
SECTION 2. Dues. Regular Membership dues shall not exceed $50.00 per year per person and are payable on or before the 1st day of January of each year. Associate Members will pay ½ of the dues of the Regular Member. No Regular Member may vote whose dues are not paid for the current year. During the month of November the Treasurer shall send to each member a statement of dues for the ensuing year. Dues amount is to be determined by the Board of Directors not later than October for the ensuing year. The fiscal year will be from January 1st to December 31st of the calendar year.
SECTION 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and bylaws and the rules of The American Kennel Club. The application shall state the name, address, occupation of the applicant and it shall carry the endorsement of two members in good standing, not of the same household, who have personal knowledge of the applicant. Accompanying the application, the prospective member shall submit dues payment for the current year.
Prospective applicants are expected to attend two Club Meetings prior to submitting an application.
All applications are to be filed with the Secretary and each application is to be read at the first meeting of the Club after its receipt. At the next meeting of the Club the application will be voted upon and affirmative votes of a majority of the members present and voting by secret ballot at that meeting shall be required to elect the applicant.
Applicants for membership who have been rejected by the Club may not re-apply within six months after such rejection.
SECTION 4. Termination of Membership. Memberships may be terminated:
(a) by resignation. Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Obligations other than dues are considered a debt to the Club and must be paid in full prior to resignation.
(b) by lapsing. A member will be considered as lapsed and automatically terminated if such member’s dues remain unpaid 30 days after the first day of the fiscal year; however, the Board may grant an additional 30 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.
(c) by expulsion. A membership may be terminated by expulsion as provided in Article VI of these bylaws.
Meetings and Voting
SECTION 1. Club Meetings. Meetings of the Club shall be held six times a year in the Piedmont area at such hour and place as may be designated by the Board of Directors. Written notice of each such meeting shall be mailed or sent electronically by the Secretary or Newsletter Editor at least 14 days prior to the date of the meeting. Meetings also may be held via teleconference or videoconference. The quorum for such meetings shall be 20 percent of the members in good standing.
SECTION 2. Special Club Meetings. Special Club meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held at such place, date and hour as may be designated by the person or persons authorized herein to call such a meeting. Written notice of such a meeting shall be mailed by the Secretary at least 10 days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other Club’s business may be transacted thereat. The quorum for such a meeting shall be 20 percent of the members in good standing.
SECTION 3. Board Meetings. Meetings of the Board of Directors shall be held six times a year at such hour and place as may be designated by the Board. Board meetings also may be held via teleconference or videoconference. Written notice of each such meeting shall be mailed or sent electronically by the Secretary at least 10 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board.
SECTION 4. Special Board Meetings. Special meetings of the Board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings shall be held at such place, date, and hour as may be designated by the person authorized herein to call such meeting. Special Club Meetings also may be held via teleconference or videoconference. Written notice of such meeting shall be mailed by the Secretary at least 10 days and not more than 15 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board.
SECTION 5. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he is present. Proxy voting will not be permitted at any club meeting or elections.
Directors and Officers
SECTION 1. Board of Directors. The Board shall be comprised of the officers and five other persons all of whom shall be members in good standing and all of whom shall be elected for one-year terms at the Club’s annual meeting and shall serve until their successors are elected. General management of the Club’s affairs shall be entrusted to the Board of Directors.
SECTION 2. Officers. The Club’s officers, consisting of the President, Vice-President, Secretary, and Treasurer shall serve at their respective capacities both with regard to the Club’s affairs and its meetings and the Board and its meetings.
(a) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.
(b) The Vice President shall have the duties and exercise the power of the President in cases of the President’s death, absence, or incapacity.
(c) The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club; have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses, and carry out such other duties as are prescribed in these bylaws.
(d) The Treasurer shall collect and receive all moneys due or belonging to the Club. Moneys shall be deposited in a bank designated by the Board, in the name of the Club. The books shall be at all times open for inspection of the Board and a report shall be given at every meeting of the condition of the Club’s finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine.
(e) The offices of Secretary and Treasurer may be held by the same person in which case the Board shall be comprised of eight persons.
SECTION 3. Vacancies. Any vacancies occurring on the Board or among the officers during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of the President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board.
The Club Year, Annual Meeting, Elections
SECTION 1. Club Year. The Club’s fiscal year shall begin on the first day of January and end on the last day of December.
The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
SECTION 2. Annual Meeting. The annual meeting shall be held in the month of December at which Officers and Directors for the ensuing year shall be elected by a secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.
SECTION 3. Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The five nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.
SECTION 4, Nominations. No person may be a candidate in a Club election who has not been nominated. During the month of August, the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the Board, The Secretary shall immediately notify the committeemen and alternates of their selection. The Board shall name a Chairman for the Committee and it shall be such person’s duty to call a committee meeting which shall be held on or after August 10.
(a) The Committee shall nominate one candidate for each office and position on the Board. After securing the consent of each person so nominated, it shall report in writing the nominations to the Secretary by September 1.
(b) Upon receipt of the Nominating Committee’s report, the Secretary shall before September 15 notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the October meeting by any member in attendance providing that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. No person may be a candidate for more than one position.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
SECTION 1. The Board may each year appoint standing committees to advance the work of the Club in such matters as dog shows, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees. Such Committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.
SECTION 2. Any committee appointment may be terminated by a majority of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.
SECTION 1. American Kennel Club Suspension. Any member who is suspended from the privilege of The American Kennel Club automatically shall be suspended from privilege of this Club for a like period.
SECTION 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interest of the Club. Written charges with specification must be filed in duplicate with the Secretary together with a deposit of $25.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interest of the club it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than 3 weeks nor more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may appear in his own defense and bring witnesses if he wishes.
SECTION 3. Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board by a majority of those present may reprimand the defendant, suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing, or recommend to the membership that the penalty be expulsion. In such case, the ruling shall not restrict the defendant’s right to appear before his fellow-members at the ensuing Club meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.
SECTION 4. Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s findings and recommendations, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A two-thirds vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not voted, the Board’s suspension shall stand.
SECTION 1. Amendments to this constitution and by-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20 per cent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.
SECTION 2. The constitution and bylaws may be amended by a two-thirds vote of the membership voting in a secret ballot at any regular or special meeting called for that purpose, providing the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.
SECTION 3. No changes to these bylaws shall take effect until approved by The American Kennel Club Board.
SECTION 1. The Club may be dissolved at any time by the written consent of not less than 2/3 of the members in good standing. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any member of the Club but after payment of all debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors
Order of Business
SECTION 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of Committees
Election of Officers and Board (AGM )
Election of new members
SECTION 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of last meeting
Report of Secretary
Report of Treasurer
Report of Committees
SECTION 1. The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt.